Privacy Statement
(Effective 1 July 2020)
Introduction
PwC is strongly committed to protecting the privacy of your personal information. This Privacy Statement explains how PwC treats the personal information (i.e. information about you as an individual) you submit and we collect for recruitment and selection processes. PwC is the data controller for the information you provide and/or we collect for suitability for positions with PwC.
“PwC”, “we”, and “us” refers to the PwC member firm(s) that has job opportunities or open position(s) which may be of interest to you or you have sought for employment with PwC. Each member firm in the PwC network is a separate legal entity. For further details, please see www.pwc.com/structure.
This Privacy Statement applies to personal data provided to us, either by you or by others (such as your employer) and personal data we collected via various modes of interacting with you such as PwC websites, social media platforms, applications and systems and other communication means (e.g. by email, telephone conversations) to which this Privacy Statement is posted or linked. Some channels we use may have privacy statements that differs from this one and/or contain information as required under applicable law, please refer to the relevant privacy statement in order to understand how PwC process your personal information. You have the option to send your application directly to our PwC recruiter within your country and apply via our official system for recruitment (e.g. Workday).
When collecting and using personal data our policy is to only collect what we need and to be transparent about why and how we process personal data. We may use personal data provided to us and/or collected by us for any of the purposes described in this Privacy Statement or as otherwise stated at the point of collection. The term “personal information” also refers to “personal data”.
By providing personal information to us, you acknowledge you have read this Privacy Statement, and, to the extent your consent is necessary and valid under applicable law, you consent to the collection, use and disclosure of such personal information, including any sensitive personal information you choose to provide, by PwC and any third party recipients in accordance with this Privacy Statement.
If you do not agree with the terms in this Privacy Statement and have concerns about the categories of personal data we require from you, please do not provide any personal information to us without contacting us.
Should you provide personal data of other individuals, you warrant that you have informed him/her of the purpose(s) for which his/her personal data was provided and all other relevant arrangements described in this Privacy Statement relating to the processing and use of personal data, and that he/she has consented to such disclosure.
Collecting your information
To help us with the selection and recruitment process for job opportunity which may be of interest to you and/or a position you wish to apply for. we will collect personal information about you, you will be asked to provide information about you (including your name, email address, telephone number, address, your academic and professional qualifications and experiences, etc.)
You may also choose to import information about yourself from other websites (for example, from LinkedIn). In connection with the job opportunity and/or your application, you may choose to provide other information about yourself, such as a photograph or additional biographical information; we will use and process that information in the manner described in this Privacy Statement. To the extent the terms of use of other websites require consent to import their data, you agree you will obtain such consent prior to importing any information to us.
PwC may seek additional data and/or verify your personal information by contacting your references, referrer and other third parties.
PwC may also collect information about you from publicly available information sources. As permitted under applicable law, PwC may also conduct background checks, criminal record checks and assessments and use and store such information during the recruitment process.
The information you provide to PwC via any means, both now and in the future, will be held and processed by or on behalf of PwC for purposes related to current or future employment with PwC.
Sensitive personal information / special categories of personal data
As part of your application to a PwC member firm you may provide sensitive personal information, often also referred to as special categories of personal data, to us (by responding to questions or as part of your application, resume/CV or otherwise). If you do provide sensitive personal information, you do so voluntarily and agree that such information may be used by PwC as described in this Privacy Statement.
Sensitive personal information may include, for example, information relating to your race or ethnic origin, political opinions, religious beliefs, trade union membership, criminal records, physical or mental health, biometric information, or sexual orientation. Usually PwC will not require you to provide sensitive personal information about yourself, however we may receive from you other personal information categorized as sensitive under relevant laws. For instance identity card and passport information, social insurance cad, personal property information, residential address, etc.).
By providing sensitive personal data, you explicitly consent to our processing of your sensitive personal data (as may be regarded under applicable data protection law(s) for purposes described in this Privacy Statement.
Updating and accessing your information
It is your responsibility to keep your personal information accurate and up to date and to inform us of any changes.
Using your information
Any personal information you submit and we collect will be provided and disclosed to PwC and may also be provided and disclosed to other PwC member firms to assist with their recruitment and employment activities.
PwC and other PwC member firms with which your personal information is shared may use your personal information for any or all of the following purposes:
- managing job opportunity and/or your application(s) for employment, evaluating you for open positions throughout the PwC network, and managing your candidate profile;
- evaluating your suitability for employment (including for example providing your personal information to third parties to conduct background checks);
- sending you email notifications and other announcements, requesting additional information, or otherwise contacting you about your candidacy; conducting statistical analyses and reports, demographic analyses of candidates, reports on PwC recruitment activities, and analyses of candidate sourcing channels;
- administering and managing our communicating with you about it; and
- relating to any other purposes for which you provided the information to PwC.
Should you become an employee of PwC or another PwC member firm, any personal information you submit may be used in connection with your employment as permitted by applicable laws.
The processing activities described in this Privacy Statement are necessary in connection with our recruitment process and/or your application for employment as well as PwC’s legitimate interests in running a business and being a member of the PwC network.
Data retention
We will retain your personal data for as long as is considered necessary for the purpose(s) for which it was collected (including as required by applicable law or regulation). If your application is unsuccessful, PwC may retain and use the information you provided to PwC for a reasonable period of time to deal with any matter which may arise in connection with your application, for purposes of contacting you regarding other employment opportunities, and for PwC’s legitimate business purposes. We may keep your personal data for longer periods where extended retention periods are required by law or regulation and in order to establish, exercise or defend our legal rights.
When and how we share personal data and locations of processing
We will only share your personal data if we are legally permitted to do so. When we transfer or share personal data, we put contractual arrangements and security mechanisms in place that comply with our data protection, confidentiality and security standards and applicable laws and regulations.
PwC is part of a global network with member firms around the world. Your personal information may be transferred and disclosed to other PwC member firms in connection with PwC job opportunity and/or your application for employment and other legitimate business purposes. As a result, your personal information may be transferred and stored outside the country where you are located. This includes countries and regions outside the European Economic Area (EEA) and countries or regions that do not have laws that provide specific protection for personal information. For a list of countries and regions where PwC firms are located, please see https://www.pwc.com/gx/en/about/office-locations.html
Where we collect your personal information from within the EEA, transfer outside the EEA will be only:
- to a recipient in a jurisdiction approved by the European Commission as offering an adequate level of protection for personal data (including the U.S. for personal information transferred to organisations in the U.S. under the EU-U.S. Privacy Shield).
- under an agreement which covers the EU requirements for the transfer of personal data to data processors or data controllers outside the EEA.
We may transfer your personal data to:
- Other PwC member firms
We may share your personal data with other PwC member firms for the purposes set out above (under Using your information).
- Third party organizations that provide applications/functionality, data processing or IT services to us
We use third parties to help provide, run and manage our internal IT systems. For example, providers of information technology, cloud-based software as a service providers, identity management, website hosting and management, data analysis, data back-up, security and storage services.
The third party providers may use their own third party subcontractors that have access to personal data (sub-processors). It is our policy to use only third party providers that are bound to maintain appropriate levels of security and confidentiality, to process personal information only as instructed by PwC, and to flow those same obligations down to their sub-processors.
- Other disclosures
We may also disclose personal information to other third parties for regulatory compliance purposes and/or as otherwise set out in this Privacy Statement.
We may also disclose your personal information to law enforcement, regulatory and other government agencies, and to professional bodies and other third parties, as required by and/or in accordance with applicable law or regulation. This includes disclosures outside the country or region where you are located. PwC may also review and use your personal information to determine whether disclosure is required or permitted.
Individuals’ rights and how to exercise them
You may have certain rights under your local law in relation to the personal information we hold about you. In particular, you may have a right to:
- request a copy of personal information we hold about you;
- ask that we update the personal information we hold about you, or correct such personal information that you think is incorrect or incomplete;
- ask that we delete personal information that we hold about you, or restrict the way in which we use such personal information;
- restrict or object to our processing of your personal information;
- request a copy or transfer of your data (data portability); and/or
- withdraw your consent to our processing of your personal information (to the extent such processing is based on consent and consent is the only permissible basis for processing).
To exercise any of the abovementioned rights, please contact us as set forth below. We will process any requests in accordance with applicable law and within a reasonable period of time. We recommend you include documents that prove your identity and a clear and precise description of your request. We may charge for a request to access your information, if permitted by applicable law.
Withdrawal of your consent and deletion of your personal data
You may request that your personal information be deleted and, to the extent the processing of your information is based on consent, revoke your consent to PwC’s processing of your personal data. Because PwC must process your personal data in order to consider you for a position as part of the recruitment process, if you ask to have your personal information deleted, PwC may need to terminate your application. Notwithstanding the foregoing, PwC may retain certain information related to your application for a reasonable but limited period to meet applicable legal or records retention requirements.
Security
PwC has implemented generally accepted standards of technology and operational security in order to protect your personal information from loss, misuse or destruction.
In particular, PwC has put in place appropriate technical and organisational security measures to prevent any unauthorised or unlawful disclosure or processing of personal information and the accidental loss or destruction of or damage to personal information.
Data controller and contact information
The data controller for the personal information you submit is the PwC member firm(s) offer the job opportunity or with which you have applied for a position.
Contact us
If you wish to exercise your rights under applicable privacy law, or have questions about how your information is handled at any time, or to make complaints, please contract our Privacy Team.
You may also have the right under applicable law to lodge a complaint with your local supervisory authority responsible for data protection matters.
Changes to this privacy statement
We may update this Privacy Statement at any time by publishing an updated version here. The new modified or amended Privacy Statement will apply from that revision date. Therefore, we encourage you to review this Privacy Statement periodically to be informed about how we are protecting your information.
